Case study: a 12-week villa fit-out on Jumeirah Bay
How a six-person studio ran 340 material samples, 41 supplier RFQs and a full FF&E specification — without leaving Plahton.
The project
A 1,100m² private villa on Jumeirah Bay Island. Contemporary, warm-minimalist. Six-person studio, twelve-week design-to-handover window. No room for slack.
The numbers
- 340 physical material samples requested and tracked.
- 41 RFQs issued across 9 categories.
- 6 suppliers shortlisted to final BOQ.
- 0 sample requests lost in WhatsApp.
What changed vs. their last villa
Their previous villa of comparable scope took 18 weeks and used 4 separate tools: Excel for specs, WhatsApp for suppliers, Dropbox for samples, and Notion for status. This one used one tool.
The unexpected win
The procurement team flagged a 22% cost saving on stone — not by switching supplier, but by seeing all four quotes side by side in one view. They had been comparing line-items manually for years.
Final BOQ
Delivered to the client three days ahead of schedule. The PM described the experience as "boring, in the best possible way."
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